Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of travel, hospitality and conference fees for the Privy Council Office (PCO) for the fiscal year ending March 31, 2016. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government’s priorities.

The mandate of the Privy Council Office (PCO) is to serve Canada and Canadians by providing professional, non-partisan advice and support to the Prime Minister, the ministers within the Prime Minister’s portfolio and Cabinet. The Prime Minister is responsible for this organization.

PCO supports the development of the Government of Canada’s policy, legislative and government administration agendas, coordinates responses to issues facing the Government and the country, and supports the effective operation of Cabinet. PCO is led by the Clerk of the Privy Council. In addition to serving as the Deputy Head for PCO, the Clerk also acts as Secretary to the Cabinet and Head of the Public Service.

Annual Expenditures for Travel, Hospitality and Conferences of the Privy Council Office
(in thousands of dollars)
Expenditure Category Expenditures for the year ending
March 31, 2016
Expenditures for the year ending March 31, 2015 Change
Travel - Public Servants $1,933 $1,843 $91
Travel - Non-Public Servants $544 $727 ($183)
Total Travel $2,477 $2,570 ($93)
Hospitality $255 $156 $99
Conference Fees $1 $0 $0
Total $2,733 $2,726 $7
International Travel by Ministers and Ministers' Staff (also included in Non-Public Servant travel) $4 $51 ($47)

Variance Analysis

  • Travel :
    • Public Servants : Compared to fiscal year 2014-15, departmental travel expenditures for public servants increased by $91K mainly due to:
      • An increase in expenditures in the Prime Minister's Tour Support Group and in some other secretariats due to operational requirements;

    • Non-Public Servants: Compared to fiscal year 2014-15, departmental travel expenditures by non-public servants decreased by $183K mainly due to a decrease in the number of domestic trips in 2015-16 for the Prime Minister’s Office and Ministers’ Offices as a result of the election period.

    • International Travel by Ministers and Ministers’ Staff: Compared to fiscal year 2014-15, international travel by Ministers and Ministers’ Staff decreased by $47K. The 2014-15 expenditures were exceptionally high and were later reimbursed (in 2015-16) by the Department of Global Affairs Canada as they were part of protocol activities during the Prime Minister’s official visits abroad.

  • Hospitality: Compared to fiscal year 2014-15, departmental hospitality expenditures increased by $99K, mainly due to the two First Ministers’ meetings held in November 2015 and March 2016.
  • Conference fees: Compared to fiscal year 2014-15, there is no variance in the conference fees expenditures.

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