Report on Annual Expenditures for Travel, Hospitality and Conferences

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As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of travel, hospitality and conference fees for the Privy Council Office (PCO) for the fiscal year ending March 31, 2015. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government’s priorities.

The mandate of the Privy Council Office (PCO) is to serve Canada and Canadians by providing professional, non-partisan advice and support to the Prime Minister, the ministers within the Prime Minister’s portfolio and Cabinet. The Prime Minister is responsible for this organization.

PCO supports the development of the Government of Canada’s policy, legislative and government administration agendas, coordinates responses to issues facing the Government and the country, and supports the effective operation of Cabinet. PCO is led by the Clerk of the Privy Council. In addition to serving as the Deputy Head for PCO, the Clerk also acts as Secretary to the Cabinet and Head of the Public Service.

Annual Expenditures for Travel, Hospitality and Conferences of the Privy Council Office
(in thousands of dollars)
Expenditure Category Expenditures for the year ending
March 31, 2015
Expenditures for the year ending March 31, 2014 Change
Travel - Public Servants $1,843 $1,757 $85
Travel - Non-Public Servants $727 $474 $254
Total Travel $2,570 $2,231 $339
Hospitality $156 $152 $5
Conference Fees $0 $0 -
Total $2,726 $2,383 $343
International Travel by Ministers and Ministers' Staff (also included in Non-Public Servant travel) $51 $17 $34

Variance Analysis

  • Travel :
    • Public Servants : Compared to fiscal year 2013-14, departmental travel expenditures for public servants increased by $85K mainly due to:
      • An increase in the Prime Minister’s Tour Support Group due to an increase in the number of domestic trips in 2014-15 compared to 2013-14;
    • Non-Public Servants: Compared to fiscal year 2013-14, departmental travel expenditures by non-public servants increased by $254K mainly due to:
      • An increase of $156K in the Prime Minister’s Office due to an increase in the number of domestic trips in 2014-15 compared to 2013-14; and
      • As per a government-wide coding change that took effect April 1st, 2014, reimbursement of contractors’ travel expenses of $84K are now recorded as non-public service travel instead of being recorded as part of the service contracts.
    • International Travel by Ministers and Ministers’ Staff: Compared to fiscal year 2013-14, international travel by Ministers and Ministers’ Staff increased by $34K. The majority of these costs incurred in 2014-15 will be reimbursed by the Department of Global Affairs Canada in 2015-16 as part of protocol activities during the Prime Minister’s official visits abroad.
  • Hospitality: Compared to fiscal year 2013-14, there was no significant variance in hospitality.
  • Conference fees: Compared to fiscal year 2013-14, there was no variance in the conference fees expenditures.

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