Report on Annual Expenditures for Travel, Hospitality and Conferences

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As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality, and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences fees for the Privy Council Office (PCO) for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences fees incurred by federal departments and agencies are for the most part directly related to supporting a departmental mandate and the government’s priorities.

The mandate of the Privy Council Office (PCO) is to serve Canada and Canadians by providing professional, non-partisan advice and support to the Prime Minister, the ministers within the Prime Minister’s portfolio and Cabinet. The Prime Minister is responsible for this organization.

PCO supports the development of the Government of Canada’s policy and legislative agendas, coordinates responses to issues facing the Government and the country, and supports the effective operation of Cabinet. PCO is led by the Clerk of the Privy Council. In addition to serving as the Deputy Head for PCO, the Clerk also acts as Secretary to the Cabinet and the Head of the Public Service.

Total annual expenditures for Travel, Hospitality and Conferences of the Privy Council Office are summarized below:

(in thousands of dollars)
Expenditure Category Expenditures for the year ending
March 31, 2013
(a)
Expenditures for the year ending March 31, 2012
(b)
Variance
(a – b)
Note 1: Includes international travel that is part of a department’s program.
Travel – Public Servants 1,484 1,689 ($205)
Travel – Non-Public Servants 629 643 ($14)
International Travel by Ministers’ and Ministers’ staff 16 23 ($7)
Total Travel 2,129 2,355 ($226)
Hospitality 172 210 ($38)
Conference Fees - - -
Total 2,301 2,565 ($264)

Variance analysis

  • Travel:
    • Public Servants: Compared to fiscal year 2011-12, departmental travel expenditures by public servants decreased mainly due to:
      • A decrease in the Prime Minister’s Tour Support with fewer domestic trips in 2012-13;
      • A decrease for the Afghanistan Task Force as well as for the Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River as these offices were either no longer in operation in 2012-13 or were in the winding-down phase; and
      • A constant effort across the organization to reduce travel costs.
      Partially offset by:
      • An increase for the Office of the Special Advisor on Human Smuggling. These travel costs were incurred to meet operational requirements.
      • An increase for the Regulatory Cooperation Council which was transferred from Treasury Board Secretariat in 2012-13; and
      • An increase for the Office of the Border Action Plan Implementation as the Office was fully operational in 2012-13.
    • Non-Public Servants: Compared to fiscal year 2011-12, there was no significant variance in the non-public servants travel expenditures.
    • International Travel by Ministers and Ministers’ Staff: Compared to fiscal year 2011-12, there was no significant variance in the departmental international travel expenditures by ministers and their staff. Please note that international travel expenditures for the Prime Minister’s Office are paid for by Foreign Affairs, Trade and Development Canada.
  • Hospitality: Compared to fiscal year 2011-12, departmental hospitality expenditures decreased mainly due to:
    • A reduction in hospitality for the Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River as they were in the winding-down phase; and
    • A constant effort across the organization to reduce hospitality costs.
  • Conference Fees: Compared to fiscal year 2011-12, there was no significant variance in the conference fees expenditures.