Report on Annual Expenditures for Travel, Hospitality and Conferences

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As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Privy Council Office (PCO) for the fiscal year ending March 31, 2012.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.

The mandate for PCO is to serve Canada and Canadians by providing the best professional, non-partisan advice and support to the Prime Minister, the ministers within the Prime Minister’s portfolio and the Cabinet.  PCO supports the development of the Government of Canada’s policy agenda; coordinates responses to issues facing the Government and the country; and supports the effective operation of the Cabinet.  As Head of the Public Service of Canada, the Clerk of the Privy Council sets strategic direction and oversees all major issues for the Public Service.

Led by the Clerk of the Privy Council, PCO helps the Government implement its vision and respond effectively and quickly to issues facing the government and the country.

For more information, please visit PCO’s website.

(in thousands of dollars)
Expenditure Category Expenditures for the year ending
March 31, 2012
(a)
Expenditures for the previous year ending March 31, 2011**
(b)
Variance
(a – b)
Travel – Public Servants 1,689 1,921 (232)
Travel – Non-Public Servants 643 786 (143)
International Travel by Minister and Minister’s Staff * 23 30 (7)
Total Travel 2,355 2,737 (382)
Hospitality 210 263 (53)
Conference Fees 0 3 (3)
Total 2,565 3,003 (438)
  1. *    Includes international travel that is part of a department’s program.
  2. **  Nota : Please note, the figures have been restated under the Travel – Public Servants (from $2,605 to $1,921) and Travel – Non-Public Servants (from $102 to $786) for the year ending March 31, 2011. However, the Total Travel expenditures remain the same.

Variance analysis

  • Travel:
    • Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by public servants decreased mainly due to:
      • A decrease in the Office of the Coordinator for the 2010 Olympics and G8 Security, the Afghan Detainees Panel of Arbiters and the Afghanistan Task Force as these offices were either non longer in operation in 2011-2012 or were in the winding-down phase.
      • A decrease in the Prime Minister’s Tour Support with fewer domestic trips in 2011-2012; and
      • A decrease in the commissions of inquiry as PCO had three active commissions in 2010-2011 (the Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182 and the Commission of Inquiry into the allegations respecting financial dealings between Mr. Karlheinz Schreiber and the Right Honourable Brian Mulroney which ceased their operations in 2010-2011 as well as the Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River) compared to one in 2011-2012.
      Partially offset by:
      • An increase in the Office of the National Security Advisor to the Prime Minister following the appointment of a new National Security Advisor to the Prime Minister with a slightly different role which required more travel.
    • Non-Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by non-public servants decreased mainly due to:
      • A decrease in the Prime Minister’s Office with its ongoing effort to reduce costs across the organization combined with the May 2011 federal elections. In addition, the Prime Minister had fewer domestic trips compared to 2010-11.
    • International Travel by Ministers and Ministers’ Staff: Compared to fiscal year 2010-2011, there was no significant variance in the departmental international travel expenditures by the ministers and their staff. Please note that international travel expenditures for the Prime Minister’s Office are covered by the Department of Foreign Affairs and International Trade.
  • Hospitality: Compared to fiscal year 2010-2011, departmental hospitality expenditures decreased mainly due to:
    • A reduction in hospitality for Cabinet Committee Meetings;
    • A reduction in hospitality for the Afghanistan Task Force as the office was in the winding-down phase; and
    • An ongoing effort across the organization to reduce hospitality costs.
  • Conference Fees: Compared to fiscal year 2010-2011, there was no significant variance in the departmental conference fees expenditures.