2015-2016 Part III - Departmental Performance Report (DPR)

Response to Parliamentary Committees and External Audits

Response to parliamentary committees

No requests for responses to committee reports were received by the Privy Council Office in 2015-16.

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)

Report 3—The Governor in Council Appointment Process in Administrative Tribunals

2016 Spring Reports of the Auditor General of Canada

http://www.oag-bvg.gc.ca/internet/English/parl_oag_201602_03_e_41247.html

The focus of this report was to determine whether timely appointments of qualified individuals were being made to selected administrative tribunals to maintain continuity of service. The Auditor General (AG) concluded that issues remained in the timely appointment of qualified individuals being made to selected administrative tribunals, which affected continuity of service to Canadians.

Recommendation 3.29 stated that the Privy Council Office, in consultation with portfolio departments and tribunals, should indicate in its guidance whether there are any exceptions to the process requirements. The Privy Council Office has agreed to provide future guidance on the types of positions that are subject to different selection processes (such as the appointment of judges to tribunals), in accordance with policy decisions taken by the government.

Recommendation 3.30 stated that the Privy Council Office should post its guidance in a central location so that all stakeholders can easily find and access the guidance. The Privy Council Office agreed and will post its updated guidance centrally in the future, so that stakeholders will have available to them the information relevant to their specific needs.

2015 Fall Reports of the Auditor General of Canada

Report 1—Implementing Gender-Based Analysis

http://www.oag-bvg.gc.ca/internet/English/parl_oag_201602_01_e_41058.html

This audit examined whether the selected departments performed adequate gender-based analysis to inform government decisions, and whether Status of Women Canada and the relevant central agencies (the Treasury Board of Canada Secretariat and the Privy Council Office) appropriately supported the implementation of gender-based analysis (GBA) throughout the federal government. The AG concluded that the selected departments have not always adequately performed GBA to inform government decisions.

Recommendation 1.61 stated that the Privy Council Office, Status of Women Canada and the Treasury Board Secretariat should take concrete actions to identify and address barriers that prevent the systematic conduct of rigorous GBA. The Privy Council Office agreed and will continue to require that departments and agencies consider the application of GBA, as appropriate, in the development of memoranda to Cabinet (MCs) and will continue to challenge departments on the use of GBA through the normal policy development process. The Privy Council Office also agreed to further build the capacity of its analysts to ensure that GBA considerations are taken into account, when appropriate, in the development of MCs. In January 2016, the Privy Council Office made the online GBA+ training offered by Status of Women Canada mandatory for employees at the Privy Council Office who are responsible for providing advice on legislative, policy and program proposals, i.e., approximately one-third of the Privy Council Office’s staff (290+ employees). The Privy Council Office also agreed to work to develop and implement a policy considerations checklist to accompany the submission of MCs. A new “Due Diligence and Evidence-based Analysis Tool” is being implemented for fall 2016.

Recommendation 1.62 stated that Status of Women Canada, with the support of the Privy Council Office and the Treasury Board Secretariat, should periodically assess and report on the implementation of GBA in federal departments and agencies, and their impacts on policy, legislative and program initiatives. The Privy Council Office agreed and will support Status of Women Canada in identifying those departments and agencies that are performing well in relation to GBA as well as those for whom further support or training may be required. The Privy Council Office will also assist Status of Women Canada in identifying case studies and lessons learned on the impact of GBA.

Response to external audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages

No requests for responses to external audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages were received by the Privy Council Office in 2015-16.