2013-2014 Part III - Departmental Performance Report (DPR) - Privy Council Office

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Departmental Sustainable Development Strategy

Green Procurement Targets

Green Procurement Reporting for Departments and Agencies bound by the Policy on Green Procurement (PGP) but not the Federal Sustainable Development Act (FSDA)

In compliance with Section 7 of the Policy on Green Procurement (PGP), it is mandatory for all departments and agencies bound by the policy to plan and report on their green procurement initiatives even if they are not bound by the Federal Sustainable Development Act (FSDA).

Strategies/Comments

PCO acquires and manages its major assets through the Administration Division of the Corporate Services Branch. The Director of Administration, Corporate Services Branch, has been mandated to address aspects of the Policy on Green Procurement.

i. Approach: A key element of PCO’s approach to setting and meeting green procurement targets is to leverage Public Works and Government Services Canada (PWGSC) procurement instruments, which are designed to meet federal government green procurement standards. For a small department like PCO, it makes sense to leverage the benefits of these existing green procurement instruments.

In addition, PCO’s strategy for maximizing green procurement involves creating a department-specific green procurement strategy. This strategy targets awareness, training, performance measures and associated evaluation and control measures.

ii. Management Processes and Controls: All goods contracts were reviewed for their potential for green procurement. PWGSC procurement instruments, designed to meet federal government green procurement standards, were utilized whenever feasible.

PCO complied with federal policies and strategies for the re-use and disposal of materiel assets. For example, whenever possible, re-use strategies were considered. This included donation to the Industry Canada Computers for Schools Program and appropriate recycling for the disposal of electronic and electrical waste.

iii. Green Commodities: PCO targeted specific green commodities - stationery, office supplies, printer paper and computer equipment. Use of PWGSC procurement instruments was maximized. For all goods, 55 percent of transactions were carried out under PWGSC procurement instruments.  

iv. Green Procurement Training: Administration Division procurement staff regularly provide information to managers on green procurement options available through PWGSC procurement tools.

All procurement staff completed the Canada School of Public Service course entitled Green Procurement (C215). New staff that joined the procurement team completed this course within six months of joining PCO. Finally, all staff involved in materiel management in the Administration Division were encouraged to include the course in their annual learning plans.

v. Performance Evaluations: The following green procurement objective was included in the 2013-14 performance agreement of the Manager of Procurement and Assets in the Administration Division: to increase PCO managers’ awareness of the importance of including environmental performance considerations in the establishment of requirements for goods and services, where appropriate and operationally feasible.

vi. Progress Status: As described above, PCO was successful in meeting its commitments for green procurement in fiscal year 2013-14. PCO continues to seek further opportunities to strengthen awareness and application of environmental performance criteria in the selection of key commodities.

Strategic Environmental Assessment

During the 2013-14 reporting cycle, PCO considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes. Throughout the year, it worked with other federal departments and agencies during the development of Cabinet documents to ensure that the Cabinet Directive was fully considered.