2012-2013 Part III - Departmental Performance Report (DPR) - Privy Council Office
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Green Procurement Reporting for Departments and Agencies bound by the Policy on Green Procurement (PGP) but not the Federal Sustainable Development Act (FSDA)
In compliance with Section 7 of the Policy on Green Procurement (PGP), it is mandatory for all departments and agencies bound by the policy to plan and report on their green procurement initiatives even if they are not bound by the Federal Sustainable Development Act (FSDA).
PCO acquires and manages its major assets through the Administration Division of the Corporate Services Branch. The Director of Administration, Corporate Services Branch, has been mandated to address aspects of the Policy on Green Procurement.
- Approach: A key element of PCO’s approach to setting and meeting green procurement targets is to leverage Public Works and Government Services Canada (PWGSC) procurement instruments, which are designed to meet federal government green procurement standards. For a small department like PCO, it makes sense to leverage the benefits of these existing green procurement instruments.
In addition, PCO’s strategy for maximizing green procurement involves creating a department-specific green procurement strategy. This strategy targets awareness, training, performance measures and associated evaluation and control measures. For fiscal year 2012–13, as part of this strategy, PCO emphasized staff awareness and training regarding the department-specific green procurement strategy.
- Engagement/Awareness: PCO reviewed the commodities that it acquires and in 2012–13, consulted with managers about developing specific, measurable, attainable, relevant and timely targets for department-specific performance measurement and reduction initiatives to be included in the departmental green procurement strategy. This consultation on the development of the PCO green procurement strategy has contributed to overall awareness among cost centre managers.
- Training: Reinforcement of green procurement practices among cost centre managers began with the consultation in 2012–13. In addition, Administration Division procurement staff regularly provide information to managers on green procurement options available through PWGSC procurement tools.
All procurement staff completed the Canada School of Public Service course entitled Green Procurement (C215). New staff that joined the procurement team completed this course within six months of joining PCO. Finally, all staff involved in materiel management in the Administration Division were encouraged to include the course in their annual learning plans.
- Performance Evaluations: The following green procurement objective was included in the 2012-13 performance agreement of the Manager of Procurement and Assets in the Administration Division: to increase the awareness of PCO managers regarding the importance of including environmental performance considerations in the establishment of requirements for goods and services, where appropriate and operationally feasible. Consultation with PCO managers on the development of the PCO green procurement strategy addressed this commitment. In addition, procurement staff routinely direct their clients to green procurement options when available. In the longer term, the green procurement strategy for PCO will be a key tool to support awareness of green procurement across the department.
- Management Processes and Controls: In fiscal year 2012–13, departmental processes, procedures and checklists related to the handling of goods at “end-of-life” were reviewed and updated to help ensure compliance with federal policies and strategies for the re-use and disposal of materiel assets. PCO continued to ensure that surplus electronic and electrical waste (e.g., computer equipment and electrical wiring) were handled in an environmentally appropriate manner. For example, whenever possible, re-use strategies were considered. This included donation to the Industry Canada Computers for Schools Program. PCO disposes of electronic waste according to the requirements of the Federal Electronic Waste Strategy.
- Progress Status of Selected Targets: In fiscal year 2012–13, stationery, office supplies, paper and computer equipment were targeted. Where operationally feasible, PCO purchased these commodities using PWGSC green procurement instruments.
In fact, 70 percent of all goods and services purchased under contract were made through PWGSC procurement instruments, designed to meet federal government green procurement standards.
As a result of an office print study, PCO is undertaking to reduce the number of print devices and print volumes, which will reduce consumption of print consumables.
PCO Printing and Graphic Services repurposed surplus personalized stationery by removing headings at the top of letterhead so that paper could be re-used.
The Informatics and Technical Services Division (ITSD) is in the process of replacing as many desktop computers as possible with thin client devices. These more energy efficient devices leave a smaller environmental footprint.
PCO continues to seek further opportunities to strengthen awareness and application of environmental performance criteria in the selection of key commodities.
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