2011-2012 Part III - Departmental Performance Reports (DPR) - Privy Council Office
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Green Procurement Reporting for Departments and Agencies Not Bound by the Federal Sustainable Development Act
Approach: PCO acquires and manages its major assets through the Administration Division of the Corporate Services Branch. The Director of Administration has been mandated to address aspects of the Policy on Green Procurement.
PCO is currently targeting the following areas:
- Awareness: The PCO Policy for Goods and Services Contracts was updated to include a section on environmental performance. This section states that, whenever feasible, and within the context of achieving value for money, environmental considerations should be integrated into all phases of the procurement life cycle.
- Training: All senior and junior procurement staff in the Administration Division have completed the Canada School of Public Service’s Green Procurement course and all new staff are required to complete the Green Procurement course within six months of joining PCO.
- Performance Evaluations: The Manager of Procurement and Assets in the Administration Division had a green procurement objective included in her performance agreement for the 2011–12 fiscal year. The objective was to increase the awareness of PCO managers regarding the need to include environmental performance considerations when establishing requirements for goods and services within the context of achieving value for money. Additionally, a phased approach is being taken to identify appropriate commodity groups and to educate managers about opportunities to include and enhance environmental performance criteria in goods and services requirements.
- Management Processes and Controls: In addition to increasing awareness of the Public Works and Government Services Canada (PWGSC) Policy on Green Procurement, PCO reviewed existing policies and guidelines to ensure that environmental performance considerations are reflected. In fiscal year 2011–12, the following policies were reviewed:
- PCO’s Policy on Procurement, which states that environmental performance considerations should be integrated into all phases of the procurement life cycle, from requirements definition through to file close-out, where feasible and within the context of achieving value for money.
- PCO’s Asset Management Policy, which lays out requirements associated with the management of assets, including the requirement to ensure that materiel assets are managed and disposed of in an environmentally responsible manner.
- PCO’s Contracting Guide for Managers, which stresses the importance of early consultation to help ensure that the most effective procurement processes are adopted.
- Green Commodities: PCO procurement and contracting staff, in consultation with key stakeholders, identified target commodities and opportunities to include or enhance environmental performance criteria or to purchase environmentally preferable products. Stationary and office supplies were targeted to ensure that, whenever feasible, purchases were made from PWGSC green standing offers. In addition, for this commodity group, environmentally preferred products were purchased, whenever cost-effective and feasible, from the mandatory PWGSC standing offers.
PCO ensured that surplus electronic and electrical waste (e.g., computer equipment) was handled in an environmentally appropriate manner. Re-use strategies, such as donation to the Computers for Schools Program, was always the first option for surplus electronic equipment. When electronic and electrical waste was deemed to be at the end of its useful life, appropriate recycling programs were utilized for disposal.
- Date Modified: