2011-2012 Part III - Departmental Performance Reports (DPR) - Privy Council Office

Archived Content

This page has been archived for reference, research or recordkeeping purposes. It has not been altered or updated after the date of archiving. Archived pages are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats by contacting the Web Service Centre.

Performance Summary Details (Annex I)

Variation between the 2011–12 Total Planned Spending ($140,688,000) and the 2011–12 Total Authorities ($167,961,000)

The increase of $27.3 million between the 2011–12 total planned spending and the 2011–12 total authorities was due to:

  • Funding in the amount of $19.1 million for salary-related and other items:
    • $11.0 million for eligible expenses paid during the 2011–12 fiscal year that were reimbursed by the Treasury Board of Canada Secretariat. This amount includes the payment of severance pay requested by employees on a voluntary basis following the ratification of specific collective agreements and for other salary-related items such as parental leave (Program Activities: 1.1, 1.2, 1.3, 1.5);
    • $6.3 million for the departmental 2010–11 Operating Budget Carry Forward (Program Activities: 1.1, 1.2, 1.3, 1.5); and
    • $1.8 million for an increase in statutory items such as Employee Benefit Plans (Program Activities: 1.1, 1.2, 1.3, 1.5).
  • Funding sought for the Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River in the amount of $11.9 million. The Commissioner’s original terms of reference directed the Commissioner to submit, on or before May 1, 2011, a final report or reports. However, in order to allow time for the Commission to thoroughly address all of the issues under investigation, an extension to submit the report to the Governor in Council was granted until June 30, 2012. Furthermore, in fall 2011, the Commission undertook a focused and limited investigation following the announcement that the Infectious Salmon Anemia Virus (ISAV) had been potentially found in several wild salmon, including sockeye salmon, in British Columbia waters. Additional funding was sought to operate the Commission until the submission of the report and to undertake the investigation on ISAV. Please note that, since then, a second extension was granted to the Commission to submit its final report by September 30, 2012 (Program Activity: 1.4).
  • Funding sought for new or continued initiatives resulting in an increase of $2.0 million:
    • $1.0 million for the operation of the Office of the Special Advisor on Human Smuggling and Illegal Migration (Program Activity: 1.1); and
    • $1.0 million to allow PCO to continue to coordinate EAP communications until October 31, 2011, following the Prime Minister’s announcement that the EAP deadline for four large infrastructure funding programs would be extended until that time (Program Activity: 1.1).
  • These increases were partially offset by budget reductions in the amount of $5.7 million:
    • $4.1 million related to the staged transfer of information technology resources (i.e., PCO’s email systems, data centre and network services) to the Government of Canada’s new agency, Shared Services Canada, starting in November 2011 (Program Activities: 1.1, 1.5);
    • $1.1 million related to PCO’s Strategic Review (Program Activities: 1.1, 1.2, 1.3, 1.5); and
    • $0.5 million for a return of funds following a decrease in spending identified in the day-to-day operations of the Prime Minister’s Office (Program Activity: 1.1).

Variation between the 2011–12 Total Authorities ($167,961,000) and the 2011–12 Total Actual Spending ($155,430,000)

PCO’s budget includes funds for commissions of inquiry, Canada’s Economic Action Plan (EAP) and for the advertising initiative “Advertising Corporate Identity” under the Government Advertising Program. These funds are segregated from PCO’s funds and are not available for any other purpose; nor are they eligible to be part of PCO’s carry-forward calculations. These funds are kept in what is called a Special Purpose Allotment (SPA). In addition to SPAs, PCO had frozen allotments which are funds that must lapse at the end of the year. In 2011–12, PCO’s surplus was $12.5 million ($2 million in SPA and $10.5 million in PCO’s regular allotments that include $2.3 million of frozen allotments) which is explained as follows:

  • Commissions of Inquiry (SPA): $1.7 million surplus
    The Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River generated a surplus of $1.7 million. This surplus is mostly explained by the postponement of most of the production of the Commission’s final report to 2012–13. Due to the breadth of the mandate, the scope of document production and the complexity of issues under investigation, an extension was granted to Commissioner Cohen to submit his final report by September 30, 2012 (Program Activity: 1.4).
  • Economic Action Plan (SPA): $0.2 million surplus
    The Economic Action Plan surplus is explained by information technology (IT) projects that were cancelled due to a change in priority and the development of more efficient and less costly means to deliver the requested technical work (Program Activity: 1.1).
  • Advertising Corporate Identity (SPA): $0.1 million surplus
    The decision was taken to focus the Government of Canada branding initiative on the development and testing, in fiscal year 2011–12, of an auditory signature for broadcast advertising. As a cost-savings measure, it was also decided to incorporate the development and testing of the signature into an actual departmental advertising campaign. As such, no costs were incurred by PCO in 2011–12 for this initiative (Program Activity: 1.1).
  • PCO: $10.5 million surplus ($8.2 million, excluding frozen allotments)
    The surplus of $8.2 million, excluding frozen allotments, is explained by the uncertainty surrounding deficit reduction efforts and the impacts of the other cost saving exercises (e.g., cost containment measures and Strategic Review). In addition, savings and delays in various projects, costs being lower than anticipated for translation, travel, hospitality and conferences as well as slippage in procurement and in-year savings in the Prime Minister’s Office (Program Activities: 1.1, 1.2, 1.3, 1.5).
  • The surplus of $2.3 million related to frozen allotments is mostly explained by surplus generated by ministers’ offices within PCO’s portfolio and by a conversion factor cost related to the transfer of budgets between operating and personnel allotments (Program Activities: 1.1, 1.2, 1.3, 1.5).

Variation between the Total Actual Spending in 2011–12 ($155,430,000) and 2010-11 ($159,931,000)

In 2011–12, PCO’s overall spending decreased as a result of several factors affecting the department. Some of the reasons for the decreased spending were as follows:

  • The staged transfer of information technology resources (PCO’s email systems, data centre and network services) to the Government of Canada’s new agency, Shared Services Canada, starting in November 2011 (Program Activities: 1.1, 1.5);
  • A decrease in spending identified in the day-to-day operations of the Prime Minister’s Office and the offices of portfolio ministers (Program Activity: 1.1);
  • Only one commission of inquiry was operational in 2011–12 (Program Activity: 1.4);
  • The sunsetting of the Afghanistan Task Force at the end of 2011–12 (Program Activities: 1.1, 1.2);
  • Delays in information technology and accommodation projects (Program Activity: 1.5);
  • The completion of the mandate of the Panel of Arbiters in early 2011–12 (Program Activity: 1.1); and
  • A decrease in PCO’s overall advisory and support roles to the Government for EAP coordination, with the focus of work in 2011–12 remaining primarily on coordinating EAP communications (Program Activity: 1.1).

The department’s overall spending decrease in 2011–12 was partially offset by:

  • An increase in spending related to the payment of severance pay requested by employees on a voluntary basis following the ratification of specific collective agreements and for other salary-related items such as parental leave (Program Activities: 1.1, 1.2, 1.3, 1.5); and
  • The operation of the Office of the Special Advisor on Human Smuggling and Illegal Migration (Program Activity: 1.1).